<p>An organised and reliable Administrative Assistant is required to provide day-to-day office support across administrative functions. The role demands excellent communication, time management and attention to detail. The successful candidate will support managers, maintain records and ensure smooth office operations.</p>
<p>This Administrative Assistant job description outlines the core responsibilities, required skills and qualifications for recruiting a capable office professional. It serves as a template for HR teams and recruitment agencies to attract well-rounded candidates.</p>
<h2>Administrative Assistant Job Profile</h2>
<p>The Administrative Assistant supports operational efficiency by performing clerical and administrative tasks that allow teams to focus on core activities. This role is suited to a proactive individual with strong computer literacy and a professional telephone manner.</p>
<p>The post involves handling correspondence, scheduling meetings, preparing documents and maintaining filing systems. Candidates must be adaptable, discreet and able to prioritise multiple tasks in a busy office environment.</p>
<h2>Administrative Assistant Job Description</h2>
<p>An Administrative Assistant will manage a variety of office duties to ensure the smooth running of the workplace. Typical duties include managing incoming enquiries, coordinating diaries, preparing reports and supporting event or travel arrangements.</p>
<p>The role requires regular interaction with internal teams and external stakeholders, maintaining accurate records and ensuring compliance with organisational procedures. The Assistant will be expected to use office software to produce documents, spreadsheets and presentations, and to support basic bookkeeping or expense processing as required.</p>
<p>Strong customer service skills are essential, as the post often acts as a first point of contact at reception or via telephone and email. The Assistant should contribute to a positive office atmosphere and propose improvements to administrative processes where appropriate.</p>
<h2>Administrative Assistant Duties and Responsibilities</h2>
<ul>
<li>Answer and direct telephone calls, take messages and respond to routine enquiries professionally</li>
<li>Greet visitors and manage front-of-house arrangements</li>
<li>Manage managers' diary entries, schedule meetings and book meeting rooms</li>
<li>Prepare and format correspondence, reports, presentations and minutes</li>
<li>Maintain electronic and paper filing systems to ensure information is retrievable and secure</li>
<li>Process incoming and outgoing post and courier services</li>
<li>Assist with travel bookings and itinerary preparation for staff and visitors</li>
<li>Support basic finance tasks such as processing invoices and expense claims</li>
<li>Order and manage office supplies and monitor stock levels</li>
<li>Coordinate small events or meetings, including catering and equipment setup</li>
<li>Support colleagues with ad hoc administrative projects and office improvements</li>
</ul>
<h2>Administrative Assistant Requirements and Qualifications</h2>
<ul>
<li>Minimum of 1 to 2 years of experience in an administrative or office support role</li>
<li>Proficient in Microsoft Office suite, including Word, Excel and Outlook</li>
<li>Excellent written and verbal communication skills with a professional manner</li>
<li>Strong organisational skills and the ability to prioritise tasks effectively</li>
<li>Experience in diary management and arranging meetings</li>
<li>Good numeracy skills and familiarity with basic bookkeeping are desirable</li>
<li>High level of accuracy and attention to detail</li>
<li>Ability to work both independently and as part of a team in a fast-paced environment</li>
<li>Discretion and understanding of data protection and confidentiality</li>
<li>Educational achievement to GCSE level or equivalent; further administrative or secretarial training is an advantage</li>
</ul>