<p>We are seeking an accomplished Company Secretary to ensure robust corporate governance, statutory compliance and effective board administration. The successful candidate will be a trusted adviser to the board and senior management, capable of managing filings, minute-taking, board agendas and stakeholder engagement with discretion and professionalism.</p>
<h2>Company Secretary Job Profile</h2>
<p>The Company Secretary plays a central role in upholding governance standards across the organisation. This post requires strong legal and administrative expertise, excellent communication and the ability to influence colleagues at all levels.</p>
<p>Reporting to the chair and the chief executive, the Company Secretary will support board effectiveness, manage regulatory reporting and ensure company records are accurate and accessible.</p>
<h2>Company Secretary Job Description</h2>
<p>The Company Secretary will be responsible for advising the board on governance best practice, preparing and circulating board papers, recording minutes and ensuring timely compliance with statutory and regulatory obligations. The role requires liaison with external advisers, regulators and shareholders as necessary.</p>
<p>In addition to board support, the postholder will maintain statutory registers, oversee company filings, coordinate annual general meetings and manage corporate records. The Company Secretary will also contribute to policy development, risk management and the maintenance of corporate procedures to protect the organisation's legal standing.</p>
<p>The role requires proactive monitoring of legislative and regulatory changes and delivering clear guidance to the board and executive team. The successful candidate will be expected to implement improvements to governance processes and, where required, support training for non-executive directors and executives.</p>
<h2>Company Secretary Duties and Responsibilities</h2>
<ul>
<li>Advise the board on corporate governance, ethical conduct and regulatory obligations.</li>
<li>Prepare and distribute board and committee agendas, papers and briefing notes.</li>
<li>Attend board and committee meetings, take accurate minutes and follow up on action points.</li>
<li>Maintain statutory registers and ensure timely submission of filings to Companies House and other authorities.</li>
<li>Coordinate the annual general meeting and related shareholder communications.</li>
<li>Liaise with external counsel, auditors, registrars and regulatory bodies as required.</li>
<li>Ensure compliance with company articles, shareholder agreements and corporate policies.</li>
<li>Manage corporate recordkeeping, document retention, and information governance practices.</li>
<li>Monitor changes in legislation and regulations and advise on necessary compliance measures.</li>
<li>Support the board in performance evaluation, induction of directors and governance training.</li>
<li>Assist with corporate transactions, restructures and due diligence activities when required.</li>
</ul>
<h2>Company Secretary Requirements and Qualifications</h2>
<ul>
<li>Qualified Company Secretary accreditation, such as ICSA/the Chartered Governance Institute membership or equivalent professional qualification.</li>
<li>Proven experience in a governance, legal or compliance role within a corporate environment.</li>
<li>Excellent knowledge of the Companies Act, corporate governance codes and regulatory filing requirements.</li>
<li>Strong minute-taking and board support skills with meticulous attention to detail.</li>
<li>Excellent written and verbal communication skills with the ability to interact with senior stakeholders.</li>
<li>Ability to manage confidential information and demonstrate high standards of integrity and discretion.</li>
<li>Strong organisational skills and the ability to prioritise competing deadlines under pressure.</li>
<li>Proficiency with corporate secretariat systems, MS Office and electronic filing procedures.</li>
<li>Experience in advising boards, conducting governance reviews and implementing best practices.</li>
<li>A degree in law, business, finance or a related discipline is desirable but not essential.</li>
</ul>